COA commends 3 city hall workers for no shortage in collections

The Commission on Audit (COA) commended three cash disbursing officers of the City Treasury Office for having incurred no shortage or overage during the conduct of the cash examination on their cash accounts for the period January 1 to November 27, 2017.

In her letter to Mayor Mauricio G. Domogan, Supervising Auditor Dibangkiton I. Ayoong informed that the cash and cash items and accountable forms of Zenaida B. Solomon, Administrative Assistant V or Cash Disbursing Officer, Imelda M. Quenano, Administrative Assistant V or Cash Disbursing Officer and Rhonda Ali E. de Guzman, Liquidating Officer or Administrative Assistant III, all of the City Treasury office, were approximately accounted for.

Ayoong explained that the cash examination was conducted on the cash and cash accounts of the city’s cash disbursing officers which involves a comprehensive review that aims to provide an overall determination of whether all government funds in the hands of accountable officers are actually existing and properly accounted for; the agency and its accountable officers are adhering strictly to prescribed rules and regulations on cash transactions and the agency’s practices and procedures provide adequate safeguards against fraud and losses of government funds.

Moreover, he explained cash examinations seeks to establish what the accountable officers have and what they should have at the time of the examination and it specifically aims to establish the actual existence of cash in the custody of the accountable officers as well as the validity of the cash items presented and determine whether all monies received had been correctly recorded and fully accounted for in accordance with laws, rules and regulations.

Ayoong stated in his report to the local government that their cash examination report on the cash and cash items of the audited accountable officers incurred no adverse findings considering that their documents were actually done pursuant to existing laws, rules and regulations that were crafted for the purpose to safeguard the government funds that are in the hands of the accountable officers.

Among the examined documents included the cash examination report, statement of reconciliation, cash count sheet and inventory of unused accountable forms without money value which were in the possession of the concerned accountable officers.

“We wish to express our appreciation for the cooperation extended by management to the audit team during the conduct of the examination to the accounts of the city’s accountable officers,” Ayoong stressed.

Mayor Domogan extended his gratitude to the concerned disbursing officers for having responded appropriately to the cash examination conducted by the audit team, saying that the no adverse findings on the accounts of the said officers shows that they are doing their job well which is worthy of emulation by other public servants in the local government. - Dexter A. See